Fundraising FAQs Profit Calculator Fundraising Tips Brochures & Forms
Deanan® Gourmet Popcorn has been providing packets of popcorn to non-profit groups for fundraising since 1987, and our success depends on your success. We'd like to share some of our experience - as well as that of some of our customers over the years - so that your fundraising goes smoothly!

Direct Sale Fundraising Tips

So, you've decided to do our fundraising program that's been around, making money for non-profit organizations for over 30 years! Congratulations! We think you'll find it as easy and profitable as our existing customers do!

We have a few pointers to help you decide how to manage your program.

This program is designed to be run as an in-school fundraiser or as a single-location sale for a church or sports league. Often the customers are the students themselves. Many schools run it as a year-round fundraiser, or have each of several different groups in the school run it at their respective fundraiser times.

Fast Delivery Times

Within Texas, most locations are a 1 day transit from our factory. So, we encourage you not to over-order. We can have more popcorn delivered to you very quickly. Yes, we do have customers who sell out the first day and call us up to have more popcorn arrive the next day.

This fundraiser has a small minimum order quantity – just one case (100 packets of popcorn). That's small enough to accommodate most groups.

For your first order, assume each member of the sales team will sell between 10 and 20 packets, depending of the age of the group. Older group members can sell more per person.

This method of sales allows a tight control over collections, because customers pay for the packets at the time of purchase.

Free Tools for Selling, Tracking, and Collecting

If you are not selling in a single location, we have some tools to help you control collections and ease the management of your fundraiser. Upon request, we provide 10 free carry bags and 10 money envelopes per case for you at no additional charge. You may remove the carry bags and fill each one with 10-12 packets of popcorn. Hand each sales team member one or two carry bags and a money envelope, also provided upon request at no charge to you. Most fundraising leaders will write the name of the sales team member on the envelope before handing it out. That makes it easy to track who has turned in their money as it comes in.

The manpower required to manage this sale is very limited. One person should be designated to order the popcorn and manage the returning funds.

So, take advantage of our strengths! Order limited quantities up front, order repeatedly throughout the sale, and even mix up the flavors in the case when your order quantities are small.

Variety Bag Fundraising Tips

You've decided to use one of the easiest and most profitable fundraisers around. Congratulations! We have a few suggestions to make this the easiest and most effective fund raiser you've ever had. After all, we want you to come back again next year!

Putting Your Order Together

STEP 1: Talk with Your Team. Whether that means getting approvals from school or league administration, or just buy-in from parents or students, it's an important part of your fundraiser's success. We'd like to send you a literature kit to help you explain our program to your group. If you already have that in hand, and still have questions, call us, or check out our website for answers.

STEP 2: Order the Pre-order Brochures to hand out to your sales team. A good rule of thumb is to order one for every person that will be selling and add about 10% additional for extras that may be needed. You may always photocopy the order blank if needed for additional sales, but it should be attached to a color brochure to show the products to the customers.

STEP 3: Decide the Following and have them written down. It's easier to work backwards from a final delivery date, so we suggest you decide:

  1. Your Customer Delivery Date - the date you'd like to deliver your order to your customers.
  2. Your Order Arrival Date - the date you'd like us to have your order to you. You'll want to allow yourself at least a day to organize and assemble the variety bags. Depending on your other commitments, or when you have your selling crew available, you may need more time.
  3. The Selling Price of your variety bag - the amount you charge your customers. Our three most popular selling prices are $10, $12, and $15.
  4. Your Money Turn-in and Order Turn-in dates - usually, these are the same. We've allowed you some flexibility on the pre-order form. Allow yourself time to tally your variety bag sales – or to double-check the numbers of your group tallies. Keep your selling time frame short. We recommend no more than two weeks for order taking. Encourage your sales team to get as many orders as they can at the beginning. Sticking to your dates will be critical to your success. If you don't, you may have orders dragging in for weeks and unhappy customers waiting for their popcorn delivery.
  5. The Order Taking Start Date - the date you'll hand out the pre-order forms to your team. We recommend you choose a time when you can go over the information with your team, and even have them fill in the form blanks to reinforce understanding and save yourself lots of time. If this is impractical, we suggest you put together a cover sheet with all the answers. This way, you'll write it up one time and explain it on paper. Include your contact information to field questions.

STEP 4: Fill in Pre-order Brochures or make up your cover sheet to include instructions with the specifics you decided on for your fundraiser. The medium-tan colored section will be for the sales team to complete. They should fill in:

  1. Organization: the name of your school or organization
  2. Student Name: their own name
  3. Make Checks Payable To: to whom your customers should have the checks made out (this should be your organization, not Deanan® Gourmet Popcorn).
  4. The date orders and collected money should be turned in.
  5. The selling price on the sample line so there is no confusion.

The light tan colored section provides fifteen lines for the student to fill in with their orders.

STEP 5: Total Your Sales. Add up the number of variety bags sold on each order blank turned in. It's a good idea to have one person working up the total and a second person checking those numbers. The total number of Variety Bags sold multiplied by the selling price should equal the amount of money turned in by your sales team.

STEP 6: Place Your Order with us, specifying the number of variety bags, the bag color choices, if any, and the date you'd like your order to arrive. We can email your tracking numbers if you provide your email address.

What to Do When Your Order Arrives

When your order arrives, take a moment to organize the cases. Open them up to count the colored bags. This is the best way to assure everything is there before you begin filling them.